The University of Texas at Austin - Civitas Institute

Opportunities

2023 Civitas Summer Honors Symposium lecturer J. Budziszewski

Job Posting Title: Senior Administrative and Program Associate

Hiring Department: School of Civic Leadership

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Non-Exempt

Earliest Start Date: Apr 30, 2024

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Job Details:

General Notes

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university faculty and staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

  • Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
  • Voluntary Vision, Dental, Life, and Disability insurance options
  • Generous paid vacation, sick time, and holidays
  • Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
  • Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
  • Flexible spending account options for medical and childcare expenses
  • Robust free training access through LinkedIn Learning plus professional conference opportunities
  • Tuition assistance
  • Expansive employee discount program including athletic tickets
  • Free access to UT Austin’s libraries and museums with staff ID card
  • Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
  • For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

To provide program and administrative support for the Civitas Institute and School of Civic Leadership (SCL).  Process associated business services and events with customer service emphasis to students, staff, faculty, and guests.

Responsibilities

  • Assist with various research and public affairs projects as necessary – assembling research-related materials for events, updating web site pages, tracking feedback and responses from Civitas and SCL stakeholders.
  • Assist with program logistics and general event support, including staffing public events, coordinating speaker and guest travel arrangements, and creating, processing, and maintaining travel documents (including processing staff RTAs and travel reimbursements).
  • Assist with various administrative projects as necessary – facilities services requests, payments, ordering and reimbursements.
  • Manage office supplies and equipment needs such as water, copier, and conference rooms.   .
  • Other duties as assigned.

Required Qualifications
  • Bachelor’s degree
  • Demonstrated interest in the mission of SCL and the mission of the Civitas Institute.
  • Excellent interpersonal, verbal, and written communication skills.
  • Demonstrated organizational skills and ability to manage multiple tasks simultaneously to meet deadlines in a timely manner. 
  • Proficiency with Microsoft Office suite.
  • Ability to interact and maintain productive working relationships with a broad population of faculty, staff, and students and maintain a positive and professional demeanor.
  • Ability to take initiative and work both independently and as a team member.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications
  • Experience using UT mainframe, and other UT applications.
  • Knowledge of the UT policies and procedures.
  • Experience planning, budgeting, and executing small to mid-sized events, including vendor coordination.
  • Advanced skills in the use of Microsoft Office applications.

Salary Range

$55,000 + depending on qualifications

Working Conditions
  • May work around standard office conditions
  • Repetitive use of a keyboard at a workstation
  • Use of manual dexterity

Work Shift
  • Regular weekday hours required.
  • Some evening or weekend availability required.

Required Materials
  • Resume/CV
  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Mission:

The Civitas Institute at the University of Texas at Austin is a community whose members study the foundations of the American constitutional republic to advance human flourishing in a free society.  We prepare students to take responsibility in their communities.  Our scholars organize their work around three pillars of the American constitutional republic: liberty and civic virtue, constitutionalism and the rule of law, and markets and enterprise.  We value reasoned deliberation, intellectual curiosity, and free inquiry.

Invitation:

The Civitas Institute at the University of Texas at Austin, in cooperation with the Departments of Philosophy, Government, and Economics, invites UT-Austin Ph.D. students in the dissertation stage of their program to apply for a Civitas Dissertation Fellowship for the academic year September 1, 2024, to August 31, 2025.  The Civitas Dissertation Fellowship supports students whose work advances Civitas’s core themes through thoughtful analysis and clear writing.  As a Civitas Dissertation Fellow, you will devote your time to your dissertation.  Civitas Dissertation Fellows are in residence in Austin.  Throughout the academic year, fellows contribute to the life of the Institute by participation in Civitas programs such as public lectures, weekly research presentations, and regular professional development, with an emphasis on the wide array of applications for higher education.  Civitas provides the Civitas Dissertation Fellow with a fellowship stipend of $35,000; $4,000 for benefits; $2,000 for research-related costs (on a reimbursement basis; see relevant policies); and covers tuition.

The position is a fully funded, 12-month dissertation fellow appointment with benefits. 

Criteria 

  • To apply, you must have finished all coursework and be in a robust dissertation-writing stage by August 26, 2024; you must normally be in candidacy and have advanced to candidacy on time.
  • You must be in residence in Austin for the vast majority of the fellowship term
  • Civitas Summer Research Fellowship applicants are subject to the University of Texas at Austin’s background check policy.

To apply, submit: 

  • a cover letter, including a reflection on how—and why—you connect with Civitas’s mission 
  • a curriculum vitae 
  • a project proposal divided into:
  • a narrative of 1,500 words or less that explains the aim and value of the education you seek; explains how your dissertation belongs to that purpose; explains the value of your project for scholars, general audiences, or both; explains what prepares you to take up this project; clearly explains any technical terms 
    • a work plan of 500 words or less that addresses the aim of the project, state of the project, timeline, and reasons to expect success 
  • contact information for your dissertation advisor and one other reference 

Submit your application here.

For priority consideration, submit your application materials by 11:59pm Central Time, Thursday, February 29, 2024.  The search committee will review applications until positions are full.

We invite you to learn more at: https://civitas.utexas.edu/

Please address inquiries to: 
Ryan Streeter 
Executive Director of Research
Civitas Institute 
University of Texas at Austin
Email: rstreeter@utexas.edu

Equal Employment Opportunity Statement
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Mission:

The Civitas Institute at the University of Texas at Austin is a community whose members study the foundations of the American constitutional republic to advance human flourishing in a free society.  We prepare students to take responsibility in their communities.  Our scholars organize their work around three pillars of the American constitutional republic: liberty and civic virtue, constitutionalism and the rule of law, and markets and enterprise.  We value reasoned deliberation, intellectual curiosity, and free inquiry.

Invitation:

The Civitas Institute at the University of Texas at Austin, in cooperation with the Departments of Economics, Government, and Philosophy, invites UT-Austin Ph.D. students with mature research proposals to apply for a Civitas Summer Research Fellowship for the summer term, June 1 to August 31, 2024.  The Civitas Summer Research Fellowship supports students whose work advances Civitas’ key themes through thoughtful analysis and clear writing.

As a Civitas Summer Research Fellow, you will devote your summer to your own research and will meet weekly for research presentations.  In the summer and throughout the following academic year, fellows contribute to the life of the Institute by participation in Civitas programs such as public lectures and regular professional development, with an emphasis on the wide array of applications for higher education.  Civitas provides the Civitas Summer Research Fellow with a fellowship stipend of $9,000 (summer only) plus $1,000 for benefits, and covers summer tuition.

Criteria 

  • To apply, you must have a mature research proposal.
  • You must be in residence in Austin for the vast majority of the fellowship.
  • Civitas Summer Research Fellowship applicants are subject to the University of Texas at Austin’s background check policy.

To apply, submit: 

  • A concise cover letter, including a reflection on how—and why—you connect with Civitas’s mission
  • curriculum vitae
  • project proposal divided into:
    • narrative of 500 words or less that explains the aim and value of the education you seek; explains how your summer research belongs to that purpose; explains the value of your project for scholars, general audiences, or both; explains what prepares you to take up this project; clearly explains any technical terms
    • work plan of 500 words or less that addresses the scope of the project, state of the project, timeline of what you intend to accomplish during a summer fellowship, and reasons to expect success
  • contact information for your advisor and one other reference

Submit your application here.

For priority consideration, submit your application materials by 11:59pm Central Time on Thursday, February 29, 2024.  The search committee will review applications until positions are full.

We invite you to learn more at: https://civitas.utexas.edu/

Please address inquiries to: 
Ryan Streeter 
Executive Director of Research
Civitas Institute 
University of Texas at Austin
Email: rstreeter@utexas.edu

Equal Employment Opportunity Statement 
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.